Features

Defect Management

AssetGo’s Defect Management system is tailored to meet the needs of modern fleet operations. It provides a comprehensive platform that addresses the challenges of identifying, reporting, and resolving vehicle defects.

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INTRODUCING DEFECT MANAGEMENT

 

Managing a fleet efficiently requires meticulous attention to detail, particularly when it comes to defect management. AssetGo’s Defect Management system is designed to streamline this crucial aspect of fleet operations, offering an integrated solution that helps fleet managers and transport operators ensure their vehicles are in roadworthy condition. By centralising defect reporting and tracking, AssetGo not only ensures compliance with regulatory standards but also enhances overall operational efficiency.

 

Compliance
Enhanced compliance and safety

Ensuring compliance with regulatory standards is critical for fleet operators. AssetGo’s Defect Management system is fully compliant with the Driver and Vehicle Standards Agency (DVSA) requirements, providing an auditable trail for all reported defects. This not only helps in meeting legal obligations but also enhances the safety of the fleet by ensuring all defects are addressed promptly and effectively.

Efficiency
Operational efficiency

By centralising defect management, AssetGo reduces the administrative burden on fleet managers. The system provides a clear overview of all reported defects, their severity and the status of repairs. This helps in prioritising repairs, preventing duplication of reports and ensuring that no defect goes unnoticed. As a result, fleet operations become more streamlined, and the overall efficiency of the fleet is significantly improved.

Cost management
Cost management

AssetGo’s system allows fleet managers to associate costs and expenses with each defect reported, providing a clear picture of maintenance expenditures. This feature aids in budgeting and financial planning, enabling operators to make informed decisions about fleet maintenance and repairs. By having a transparent view of the costs associated with vehicle defects, managers can identify cost-saving opportunities and allocate resources more effectively.

Communication icon
Improved communication

With the ability to email details of defects directly to third-party repairers, AssetGo ensures that repairs are initiated promptly. This feature enhances communication between fleet managers and repair service providers, reducing the time taken to address vehicle issues. Faster response times lead to reduced vehicle downtime and ensure that the fleet remains operational and productive.

Compliance
Enhanced compliance and safety

Ensuring compliance with regulatory standards is critical for fleet operators. AssetGo’s Defect Management system is fully compliant with the Driver and Vehicle Standards Agency (DVSA) requirements, providing an auditable trail for all reported defects. This not only helps in meeting legal obligations but also enhances the safety of the fleet by ensuring all defects are addressed promptly and effectively.

Efficiency
Operational efficiency

By centralising defect management, AssetGo reduces the administrative burden on fleet managers. The system provides a clear overview of all reported defects, their severity and the status of repairs. This helps in prioritising repairs, preventing duplication of reports and ensuring that no defect goes unnoticed. As a result, fleet operations become more streamlined, and the overall efficiency of the fleet is significantly improved.

Cost management
Cost management

AssetGo’s system allows fleet managers to associate costs and expenses with each defect reported, providing a clear picture of maintenance expenditures. This feature aids in budgeting and financial planning, enabling operators to make informed decisions about fleet maintenance and repairs. By having a transparent view of the costs associated with vehicle defects, managers can identify cost-saving opportunities and allocate resources more effectively.

Communication icon
Improved communication

With the ability to email details of defects directly to third-party repairers, AssetGo ensures that repairs are initiated promptly. This feature enhances communication between fleet managers and repair service providers, reducing the time taken to address vehicle issues. Faster response times lead to reduced vehicle downtime and ensure that the fleet remains operational and productive.

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Defect lists

Centralised defect list

AssetGo provides a single, unified list where all vehicle defects are recorded and managed. This centralised approach ensures that all defect reports are easily accessible, preventing any issues from being overlooked.

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Detailed defect information

Each defect report includes critical information such as the severity of the defect, who reported it and which vehicle it relates to. This detailed information helps fleet managers prioritise repairs and allocate resources efficiently.

History of checks

Date and time stamped records

All defect reports are date and time stamped, ensuring a precise audit trail. This feature is particularly useful for compliance purposes, as it provides a clear record of when each defect was reported and the actions taken.

Monitoring defects

Monitoring and
duplication prevention

Fleet managers can mark defects as monitored, ensuring that the same defect is not reported multiple times. For instance, minor issues like a chip in the windscreen can be tracked without generating redundant reports.

 

Audit reporting

DVSA compliant
audit trail

AssetGo’s Defect Management system maintains a full audit trail that is compliant with DVSA regulations. This audit trail provides transparency and accountability, making it easier to demonstrate compliance during inspections and audits.

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Third-party repairer notifications

The system allows defect reports to be emailed directly to third-party repairers, facilitating swift action. This integration ensures that repair requests are communicated efficiently, reducing the time taken to address defects.

Expenses

Cost and expense association

Fleet managers can associate costs and expenses with each defect report. This feature provides a detailed overview of maintenance expenditures, helping in financial planning and cost management.

Checklist

Resolve and second sign off

The resolve and second sign off feature ensures that any maintenance task or defect resolution undergoes a thorough review process. This double check mechanism enhances accountability and ensures that all maintenance work meets the required standards.

 

Audit reporting

Full audit trail

AssetGo provides a complete audit trail of all maintenance activities. This feature offers detailed records of all performed tasks, inspections and repairs, ensuring transparency and ease of access during audits and compliance checks.

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With features that facilitate detailed defect tracking and real-time updates, AssetGo empowers fleet managers to stay ahead of maintenance issues, reduce vehicle downtime, and improve safety standards across their fleets. Get in touch to book a demo or sign up for a free trial.

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