Lyreco was concerned about the amount of time it was taking their drivers to carry out daily vehicle checks and for their managers to verify each driver’s daily log. Keeping on top of all the paperwork was becoming increasingly difficult and the potential risks for making mistakes or misplacing important information higher. The management team at Lyreco were also struggling to gain visibility of their fleet’s compliance. Their paper-based methods meant they were unable to get an overall view of the status of their fleet or spot any reoccurring faults or issues.
Vic Gillespie, Regional Distribution Manager, Lyreco, commented: “Saving time has been the biggest factor. Our managers had to mess about with bits of paper when checking each driver’s daily log, to make sure that checks were properly completed and signed off. This took a lot of time and effort and could be prone to error.”
In summary, Lyreco had experienced the following challenges:
- Paper-based driver daily vehicle checks were time-consuming
- Excessive management time was being taken up checking driver logs
- Methods were open to human error increasing financial risk
- Information was not centrally held, making it difficult to access
- Limited visibility of overall fleet compliance
- Difficult to spot reoccurring faults or issues
- Paper wastage was becoming an issue
Why Lyreco chose AssetGo:
Lyreco initially approached AssetGo to help digitise their daily checks and move away from paper-based processes. They first started using AssetGo just for handling their daily checks but quickly realised that this secure cloud-based asset management system could help their business to effectively manage its transport operation. The functionality of AssetGo meant that they were able to automate and optimise their processes, considerably reduce human errors and ensure their business remained safe and fully compliant – reducing risk, liability and cost.
Vic Gillespie explained: “Starting off, we just used AssetGo for daily vehicle checks then once we’d got used to completing these, we moved on using it for monthly management checks, then for inspections, defect reporting and now adding and monitoring costs.”
Vic Gillespie, continued: “We are learning a lot from the AssetGo dashboard. Now our managers can see all our data live, which gives them complete visibility of what’s going on – making their lives easier, giving them more control and helping them work more efficiently.
Vic Gillespie concluded: “Our drivers and their managers have benefited from using AssetGo, especially from a time saving and fleet management perspective. The system’s dashboard gives managers a complete view of compliance at all times.”